The board meeting is a crucial moment for your company to benefit from the knowledge, perspective and influence that Important People on your board bring. If you let them sit and read reports, completing formalities and discussing procedural issues, your board will leave the meeting with less than it could have.
The most efficient board meetings have productive discussions and concrete actions. Use these suggestions to enhance the effectiveness of your meetings.
Be aware of your board members’ schedules before your meeting. Utilize a tool such as Doodle to find common dates that are available on the calendars of your board members. Once you’ve located the most convenient time, reach out to those who manage their own schedules directly and ask to confirm their availability.
The meeting will begin with brief explanation of the meeting’s focus and the most important suggestions. This may include a recap of highlights from pre-meeting calls and the board’s package.
Give your department heads and committees time and space to discuss important reports and updates. This will keep the board up-to-date and informed. Remember that the board may need to revisit or discuss the issues that were https://indexdataroom.blog/streamlining-manda-due-diligence-the-power-of-virtual-data-rooms/ not resolved at the previous meeting. It’s beneficial to assign a designated point person from your team to follow-up on these topics following the meeting. The board will also have to decide on any necessary next steps. The decision should be clearly documented in the minutes. There should be an established deadline and expectations for each item.